Excel Stuck at Opening File 0% - Resolve Performance Issues

Summary: If an Excel workbook is stuck at opening file 0%, it usually indicates a problem with the Excel file and its objects. This may happen due to Excel file corruption and a few other reasons. In this post, we have discussed these reasons along with the methods to fix and prevent ‘Excel stuck at opening file 0%’ issue.

When you open an Excel file (XLS/XLSX) in MS Excel, the program reads and then loads the file data along with all its objects and properties. While opening and loading an Excel file, MS Excel displays an “Opening percentage.” You won’t usually notice or see this Excel file opening progress percentage while accessing smaller worksheets.

It’s more noticeable when you open a large Excel file or workbook with multiple objects, formulae, formatting, etc. However, after opening an Excel file with double-click, if it is stuck at Splash Screen with a message “Opening: FileName.xlsx (0%)” for a while (say 15-30 minutes) and does not progress, it indicates a problem with the Excel file, MS Excel program, or the system.  

Why Excel is Stuck at Opening File 0%?

If you have encountered this error, it may happen due to one of the following issues,

1. Damaged or corrupt Excel file
2. Incompatible or faulty Excel add-ins
3. Problem with the system’s display driver
4. Damaged MS Office (Excel) application

Methods to Fix ‘Excel Stuck at Opening File 0%’ Issue

Before fixing and troubleshooting the problem, check and confirm if the Excel file is working and not corrupt. For this, you can try opening it on another PC. Now there could be two scenarios,

Scenario 1:  Excel File Does Not Open

If the Excel file doesn’t open on another PC also, it indicates Excel file corruption. In such cases, look for the backup copy of the file, if you have downloaded it from an email or a website.

However, if there’s no backup, then you need an Excel file repair software, such as Stellar Repair for Excel to repair the corrupt file. This software preserves Excel file properties, such as cell formatting, formula bar, freeze panes, gridlines, etc. and helps you restore the damaged or corrupt worksheets to its original state with 100% integrity.

To repair Excel file, download and launch Stellar Repair for Excel software on your PC, choose the corrupt Excel (XLS/XLSX) file and click ‘Repair’. You can see the preview of your Excel file with all data and then save the repaired file at your desired location on the system as a new Excel file.

Scenario 2: Excel File Is Accessible on Another PC

If the Excel file opens successfully on another PC, then follow the troubleshooting methods below to resolve the Excel file stuck opening at 0%.

Method 1: Open MS Excel in Safe Mode

To check if an incompatible or faulty add-in or setting is causing the error, restart MS Excel in safe mode and then open the worksheet from the MS Excel ‘File’ options. The steps are as follows,

1. Press Windows+R and type excel.exe /safe
2. Hit Enter or press ‘OK’ to open MS Excel in safe mode

• Go to File > Open and then choose the Excel file to open it
• If it opens, the problem is probably caused by the add-ins. Go to File > Options > Add-ins > Manage > COM Add-ins and disable all the third-party add-ins

• Restart MS Excel normally and then go to File > Open and open the same Excel file. If it opens, the problem is solved.

However, if you want to keep the add-ins, enable one add-in at a time and open the same file to find which add-in is causing the problem. When found, remove the faulty add-in.

If it doesn’t work, head to the next solution.

Method 2. Disable Hardware Graphics Acceleration

If you’re using hardware graphics acceleration adapter to run an external monitor, you may encounter problems with the Excel application. If the adapter is plugged in but doesn’t work correctly, Excel will usually hang on the loading screen. To resolve this problem, you will need to disable the hardware graphics acceleration adapter by following these steps,

• Quit all running instances of Excel from Task Manager

• Launch MS Excel directly, don’t double-click on the faulty workbook file to open MS Excel as it won’t open
• Click on File > Options > Advanced

• Under the ‘Display’ options, check the box ‘Disable hardware graphics acceleration’
• Click on ‘OK’

Try to open the Excel file now. If it still doesn’t work, move to the next solution.

Method 3. Repair MS Excel Application and Install the Latest Updates

Problems within MS Excel installation could also be a source of many unknown issues. Messed up registry settings, bugged updates, and even wrong user ‘Preferences’ can cause your Excel application to behave unusually. The fix for all such issues is to repair the Excel installation. To do so, follow these steps,

• Open Control Panel
• From Category view, under Programs, select Uninstall a program
• Click on the MS Office and then click ‘Change’

• When prompted, click on ‘Repair’ and then follow the instructions to complete the repair process

To update the MS Excel,

• Go to File > Account and click on Update options

• Then click ‘Update’

• MS Excel will start downloading the latest updates and then apply it, which might fix this Excel error

Still, Excel stuck on processing file at 0%? That means the Excel file you’re trying to open is severely corrupted. Thus, as mentioned earlier, use Stellar Repair for Excel software to repair corrupt or damaged Excel (XLS/XLSX) files and restore everything to a new Excel file. With the help of some best-in-class repair algorithms, this software enables you to fix problems within Excel files and recover tables, charts, cell comments, images, formulae, sorts, and filters. It is compatible with MS Excel 2019, 2016, 2013, 2010, 2007, and 2003.

Conclusion

Hopefully, one of the above-mentioned solutions has helped you overcome the “Excel stuck at Opening file 0%” error and Excel hangs on opening file issues. Also, you are able to access your MS Excel worksheet now. If you face any problems with your Excel workbooks in future, remember to get to the root of the issue first. Also, inculcate the habit of backing up your critical files regularly (if possible) and keep products like Stellar Repair for Excel in mind to save the day, when nothing else works.

How to Repair Corrupt Excel Workbook?

Summary: Corruption in an Excel workbook could lead to data loss. This blog outlines the possible reasons behind corrupted workbook and describes how to repair the workbook manually and using an Excel repair tool.

Is your Excel behaving differently, for instance, stops responding or freezes? Or have you encountered a warning or an error message indicating corruption in the Excel workbook?

Figure 1 - Corruption Warning in Excel: The corrupt workbook cannot be opened or repaired

Figure 2 - Excel File Corruption Message

In any of these situations, you won?t be able to open your Excel workbook.

TIP! If you?re unable to open an Excel workbook, it does not necessarily mean that the workbook is corrupt. Try a few workarounds to resolve the issue, like disabling the ?Protected View Settings?, disabling add-ins, or moving the workbook to another drive.

You will need to repair the corrupted Excel workbook to make it usable. Before discussing the repair methods, let?s first look at the possible reasons behind file corruption.

To jump to methods to repair the workbook, click here .

Possible Reasons behind Corrupted Excel Workbook

• Large size of a workbook: A workbook containing lots of information or objects like images, shaded cells, or other visual representations is prone to corruption.
• Unexpected system shutdown or power loss: If you haven?t saved your Excel file, abrupt system shutdown or power failure can corrupt the data and render the file inaccessible.
• Bad sectors on storage media: Accumulation of bad sectors on storage media on which Excel files are saved is another reason that may lead to Excel file corruption.

Other common reasons causing Excel file corruption are virus attack, network errors, etc.

Methods to Repair Corrupted Excel Workbook

Note: Repairing the corrupt workbook may result in data loss. And so, it?s recommended to back up the workbook before attempting to repair the file.

Method 1 ? Repair the Excel Workbook Manually

Use the Excel ?Open and Repair? feature to repair your corrupt workbook manually. Here?s how:

Step 1: In Excel, click the File tab and then click Open.

Step 2: Select the corrupt Excel file, click the arrow button next to the Open button and then select Open and Repair.

Figure 3 - Excel Open and Repair Feature

Step 3: In Microsoft Excel dialog box that opens, click Repair to begin repairing your corrupt workbook.

Figure 4 - Repair the Microsoft Excel File

Note: If the Excel repair process fails, repeat Steps 1 till 3 and click the ?Extract Data? button. This will help you extract values and formulas from the corrupted workbook.

Performing these steps will repair your Excel file. If the issue persists, skip to the next method.

Method 2 ? Use Excel File Repair Software

If the above method failed to fix corruption in the workbook, use Excel file repair software to repair your workbook quickly. This Excel repair tool is purpose-built to help users repair large-sized Excel files (.xlsx and .xls) in just a few clicks. Also, it helps recover all the data from the corrupted workbook while preserving the cell formatting and worksheet properties.

Steps to Repair Corrupt Excel File Using the Software

Step 1: Download, install, and open Stellar Repair for Excel software.

Free Download for windows ](https://tools.techidaily.com/stellardata-recovery/repaire-for-excel/ )

Step 2: Click Browse to select your corrupted .xlsx or .xls file. If you are not aware of the file location, click Search to locate and select the file.

Figure 5 - Select Corrupt Excel Workbook

Step 3: Once the file is selected, click Repair.

Step 4: A preview of recoverable workbook data gets displayed.

Figure 6 - Preview of Recoverable Excel Workbook Data

Note: You will need to activate the licensed version of Stellar Repair for Excel software for saving the repaired file. Once activated, proceed with the steps below to save the repaired file.

Step 5: Click Save File on the File menu. This will open a Save File dialog box with options to save the repaired .xlsx/.xls file at default or new location. After choosing the appropriate option, click OK.

Figure 7 - Save Repaired Excel File

The repaired file will get saved at the selected location.

Key Features of Stellar Repair for Excel Software

• Repairs severely corrupt Excel file and recovers pivots, pivot tables, conditional formatting rules, chart, chart sheets, etc.
• Can repair multiple Excel files in a batch simultaneously
• Can handle all types of Excel file corruption errors, like ?Excel found unreadable content in filename.xls?, ?Excel cannot open the file filename.xlsx?, etc.
• Supports repairing corrupt workbooks of Excel 2019, 2016, 2013, 2007, 2003, and lower versions.

End Note

If your Excel workbook has turned corrupt, try using the methods discussed in this blog to repair the workbook. Once it is repaired, you must follow preventive measures to avoid your Excel file from getting corrupt. Some of these measures are as follows:

• Reduce the size of your workbook by:

  • Removing unused data
  • Saving images at lower resolutions
  • Avoid saving pivot table cache

• Turn on the ?AutoRecover? and ?AutoSave? features in Excel

Ways to Fix Personal Macro Workbook not Opening Issue

Many users have reported encountering issues while accessing personal macro workbook, such as personal macro workbook not opening, personal macro workbook not loading automatically, Excel personal macro workbook keeps getting disabled, etc.

Such issues may arise due to a problem with the directory where the personal workbook is stored. However, there are various other reasons that may lead to such issues. Below, we’ll discuss the reasons behind the personal macro workbook not opening issue and the solutions to troubleshoot and fix the issue. But before proceeding, let’s understand why personal macro workbook is used.

Why Personal Macro Workbook is used?

You can access macros in a specific Excel workbook. However, when you need to use the same macro in other Excel worksheets, then you can create a personal macro workbook. A personal macro workbook (Personal.xlsb) is a hidden workbook that is used to store all macros. It makes your macros available every time you open Excel.

Causes of Personal Macro Workbook not Opening Issue

You may encounter personal macro workbook is not opening issue when attempting to record macros. Some possible causes behind such an issue are:

• Personal macro workbook is stored at an untrusted location
• Location of xlsb is changed
• Personal macro workbook is hidden
• Personal macro workbook becomes corrupted
• Disabled items in add-ins
• Workbook is Read-only

Methods to Fix the “Personal Macro Workbook not Opening” Issue

 Follow the given methods to fix the personal macro workbook is not opening issue:

Method 1: Check the Path of Personal.xlsb

The personal macro workbook (Personal.xlsb) file is stored in XLStart folder. It opens automatically when you open your Excel application. However, sometimes it fails to load automatically. It usually occurs when you try to open the file from an incorrect path. You can check the path of Personal.xlsb by following these steps:

• Open the workbook.
• Click on the Developer tab.

• Press Alt + F11 to open Visual Basic Editor.
• Go to View > Immediate Window.

• In Immediate Window, type the following code to know the location of the workbook:

?thisworkbook.path.

• Then, hit Enter.

• You will see the path of the personal macro workbook.
• Copy the path and paste it into Quick Access field in File Explorer.

Method 2: Unhide Personal Macro Workbook

If personal macro workbook is hidden, you may unable to see and open the Personal.xlsb file. To unhide the personal Macro workbook, follow the below steps:

• In Microsoft Excel, go to View and then click Unhide

• The Unhide dialog box is displayed. Click PERSONAL and then OK.

Method 3: Enable the Macro Add-ins

You may unable to open the previously recorded macros in your personal macro workbook if the macros are disabled. To check and enable the items, follow these steps:

• Go to File > Options.
• In Excel Options, click on the Add-ins
• Select Disabled Items from the Manage section and click on Go.

• The Disabled Items dialog box appears. Click on the disabled item and then click Enable.

Method 4: Change the Trusted Location

You may encounter the “personal macro workbook not opening” issue if the Personal.xlsb file is stored at an untrusted location. You can check and modify the path of XLSTART folder using the Trust Center window. Here are the steps:

• Open MS Excel. Go to File > Options.
• Click Trust Center > Trust Center Settings.
• In the Trust Center Settings dialog box, click on Trusted Locations.

• Verify the path of the XLSTART If it is untrusted or there is any issue, then click Modify and then click OK.

Method 5: Repair your Excel File

You may fail to open personal macro workbook if it is corrupted. To repair the corrupt workbook, you can use the built-in Open and Repair utility in MS Excel. To use this tool, follow these steps:

• Open your Excel application.
• Click File > Open.

• Browse to the location where the corrupted file is stored.
• In the Open dialog box, select the corrupted workbook.
• From the Open dropdown list, click Open and Repair.

The dialog box appears with the Repair and Extract buttons. Click Repair to retrieve all possible data or the Extract option to recover the data without formulas and values.

If the Open and Repair utility fails to repair the corrupted Excel workbook, then you can use a professional Excel repair tool, such as Stellar Repair for Excel. It can easily repair severely corrupted Excel (XLSX and XLS) files and recover all the components. You can download the free trial version of the tool to preview the recoverable data.

Closure

This article discussed the ways to fix the personal macro workbook not opening issue. In case you are unable to open the personal macro workbook because of corruption in the workbook, you can use the Open and Repair utility in MS Excel. If it fails, then you can use Stellar Repair for Excel to fix corruption in the Excel file and recover all its data with complete integrity.

[Fixed] “Microsoft Excel Cannot Access the File” Error

Summary: The “Microsoft Excel cannot access the file” error usually occurs when there is an issue with the Excel file you are trying to save. This post summarizes the causes behind the error and mentions some effective solutions to fix it. If you suspect the problem is encountered due to corruption in the Excel file, you can use the professional Excel repair tool mentioned in the post to repair the file.

You may experience the “Microsoft Excel cannot access the file” error when saving the Excel file. This happens when the Excel application fails to read the file you are attempting to save. The error message indicates that there is an issue with the file name or its path. Sometimes, the error occurs if the file you are trying to access is already in use by another application. Some other reasons for the “Excel cannot access the file” error are:

• Faulty or incompatible Excel add-ins.
• The file is in Protected View.
• The Excel file is damaged or corrupted.
• You do not have the required permissions to access the file.
• The Excel file is not in a compatible format.

Methods to Fix “Microsoft Excel Cannot Access the File” Error

Sometimes, changing the file location can fix the “Microsoft Excel cannot access the file” error. You can try changing the file location, if the location is incorrect. If moving the file to a different location didn’t work, then try the below troubleshooting methods.

Method 1: Check the File Name and Path

You can get the “Microsoft Excel cannot access file” error if there is an issue with the file path – either the path does not exist or it is too lengthy, thus creating conflicts. Make sure the file path is correct. If the file name is too long, you can rename the file with a short name and also move the file to the parent folder instead of a subfolder. After that, remove the file from the Recent list that is created by Excel based on your recent activity. Follow the below steps:

• Open the Excel application.
• In the Recent list, right-click on the affected Excel file.
• Now, select Remove from list.

• Close the Excel application.

Now, reopen the problematic file and check if the error exists. If yes, then follow the next solution.

Method 2: Try Clearing the Microsoft Office Cache

Sometimes, clearing the Microsoft Office cache can help eliminate the “Excel cannot access the file” error. To clear the Microsoft Office cache, follow the given steps:

• First, close all the Office applications.
• Press Windows+R to open the Run window.
• Type %localappdata%\Microsoft\Office\16.0\OfficeFileCache and press the Enter key. You can change ‘16.0’ with your Office version.

• In the OfficeFileCache window, clear all the temporary files.

Method 3: Check and Update Microsoft Excel

You can try updating your Microsoft Excel application. The latest updates include bug fixes, security patches, and other improvements. Updating the application can help fix several issues that might be causing the error. Here are the steps to update Microsoft Excel:

• Open your Excel application.
• Go to File and then select Account.
• Under Product information, click Update Options and then click Update Now.

Method 4: Disable Protected View

You may get the “Microsoft Excel cannot access the file” error if the Protected View option is enabled. You can try disabling the Protected View settings in Excel. This allows you to open the file without any restrictions. However, disabling the protected view can put your system at high risk. To disable the Protected View in Microsoft Excel, follow the below steps:

• In Excel, go to File and then click Options.
• In the Excel Options window, click Trust Center and then click Trust Center Settings.

• Click Protected View from the left pane in the Trust Center Settings window.
• Unselect the options under Protected View. Click OK.

Method 5: Check and Disable Add-ins

The “Excel cannot access the file” error can also occur due to faulty add-ins in Excel. To check if the error has occurred due to some faulty add-ins, open the application in safe mode (press Windows + R and typeexcel /safe in the Run window**)**. If you can save the file without any hiccups in safe mode, this indicates some problematic add-ins are behind the error. You can remove the Excel add-ins by following these steps:

• Open your Excel application and go to File > Options.

• In Excel Options, select Trust Center and then click Trust Center Settings.

• In Trust Center Settings, click Add-ins and thenselect “Disable all applications Add-ins”. Click OK.

Method 6: Check File Permission

You can get the “Excel cannot access the file” error if you don’t have sufficient permissions to modify the Excel file. You can check and provide the write permissions to fix the issue. Here’s how to do so:

• Open Windows Explorer.
• Find the affected Excel file, right-click on it, and click Properties.

• In the Properties window, click the Securities option and click Edit.

• In the Security window, select the user names under ‘Group or users name’.
• Check the file permissions and make sure the write option is enabled. If not, then grant the permission. Click Apply and then OK.

Method 7: Check External Links

The “Excel cannot access the file” error can also occur due to broken external links in the Excel file. External links are references to the data or content in other files. The link usually breaks if the file has been moved to another location or the file name is changed. You can check and change the source of link.

Method 8: Repair your Excel File

Excel may fail to read the file if it is corrupted or damaged. If the error “Excel cannot access the file” has occurred due to file corruption, then try the Excel’s Open and Repair utility to repair the Excel file. Here are the steps:

• In the Excel application, click the File tab and then select Open.
• Click Browse to select the problematic workbook.
• The Open dialog box will appear. Click on the corrupted file.
• Click the arrow next to the Open button and then select Open and Repair.
• You will see a dialog box with three buttons – Repair, Extract Data, and Cancel.

• Click on the Repair button to recover as much of the data as possible.
• After repair, a message is displayed. Click Close.

If the Open and Repair utility fails to work , it indicates the Excel file is severely corrupted. Use Stellar Repair for Excel to repair severely corrupt Excel file. It helps recover all the components of the corrupted Excel file, such as charts, formulas, etc. without making any changes to the original file. It can also fix all types of corruption-related errors. You can use Stellar Repair for Excel to repair Excel files created in all Excel versions – from 2007 to 2023.

Closure

The “Microsoft Excel cannot access the file” error can occur due to numerous reasons. Follow the troubleshooting methods, such as checking file location, path, permissions, etc., as discussed above to fix this error. Sometimes, Excel throws this error if the file you are trying to save is corrupted. You can try repairing the file using the built-in utility – Open and Repair. If the file is severely corrupted, then you can use Stellar Repair for Excel . It can repair damaged Excel files (.xls, .xlsx, .xltm, .xltx, and .xlsm) with complete integrity.

How to Fix ‘Sharing Violation Error’ when Saving Excel?

Summary: You may encounter the sharing violation error in Excel when you repeatedly save changes in a workbook. The error can occur due to different reasons. In this blog, we will discuss the possible reasons behind this sharing violation error and some effective solutions to fix it. If the issue has occurred due to corruption in Excel file, you can try the advanced Excel repair tool mentioned in the post to repair the corrupted file.

It is not uncommon to encounter errors while working with Excel application. One common error that Excel users face is the sharing violation error that occurs while saving an Excel spreadsheet. The complete error message says, “Your changes could not be saved to file because of a sharing violation.” When this error occurs, users won’t be able to save the changes in the file. So, it is important to fix this issue as soon as possible. But before fixing the error, let’s find out the causes behind this error.

Causes of Excel Sharing Violation Error

This error may pop up due to the below reasons:

• The file you are trying to save is corrupted.
• The Excel file is not in the trusted location.
• Sharing Wizard is disabled.
• You do not have permission to modify the Excel file.
• The Excel file is not permitted to get indexed.

Methods to Fix the Sharing Violation Error in Excel

You can move the affected Excel file to a new folder and save it with a different name. Then, see if it fixes the error. If it doesn’t help, you can try the below methods.

Method 1: Check and Change the Excel File Properties

You can get the sharing violation error in Excel if the file attribute options, such as “File is ready for archiving” and “Allow this file to have contents indexed in addition to file properties” are disabled. You can check the File Properties and enable these options to fix the issue. Here are the steps:

• Right-click on any Excel file and select Properties.

• In the Properties window, click on the Advanced option.

• In the Advanced Attributes window, select the below options under File attributes:
• File is ready for archiving.
• Allow this file to have contents indexed in addition to file properties.

• Click OK.

Note: If these options are already selected, then unselect and re-select them.

Method 2: Enable Sharing Wizard Option

The error “Your changes could not be saved to file because of a sharing violation” can also occur if the sharing wizard option is disabled on your system. You can check and enable the sharing wizard option using these steps:

• Go to your system’s Documents folder.
• Click View > Options > Change folders and search options.

• In the Folder Options window, click View.

• Under the View section, search for the “Use Sharing Wizard” option in the Advanced Settings.

• If the Use Sharing Wizard option is unselected, select it and then click OK.

Method 3: Move the Excel File to a Trusted Location

You can encounter the sharing violation error if the file you are trying to save is not in the trusted location. You can try moving the file to a trusted location by following these steps:

• In Excel, go to File and then click Options.
• Click Trust Center and then click Trust Center Settings.

• In the Trust Center window, click Trusted Locations and then click Add new location.

• In the Add new location window, select Browse to locate and choose the folder, and then click OK.

Method 4: Open Excel in Safe Mode

Incompatible add-ins can create issues in the Excel file. To check if the sharing violation issue has occurred due to add-ins, open Excel in safe mode. To do so, follow these steps:

• Open the Run window using Windows + R.

• Type excel /safe and click on OK.
• Open the affected file and then try to save the changes.
• If you are able to save the changes without any error, then it indicates add-ins are causing the issue. To fix this, you can remove the recently downloaded add-ins (if any).

Method 5: Repair the Excel File

Corruption in Excel file can also create issue while saving the changes. In such a case, you can repair the corrupted Excel file using the inbuilt utility in Excel, named Open and Repair. Follow these steps to use this utility:

• In Excel, navigate to File > Open > Browse.
• In the Open dialog box, click on the affected Excel file.
• Click the arrow next to the Open button and select Open and Repair from the dropdown.
• Click on the Repair option to recover as much data from the file as possible.

If the above utility fails to fix the corrupt Excel file, then you can use a more powerful Excel repair tool , such as Stellar Repair for Excel. This Excel repair tool can repair even severely corrupted or damaged Excel files (xls, .xlsx, .xltm, .xltx, and .xlsm). This tool can recover all the data from the corrupted Excel file, including images, chart sheets, formulas, etc., without changing the original format. It can help in fixing common corruption-related errors in Excel. You can download the software’s demo version to scan the corrupt file.

To Conclude

Above, we have discussed some effective methods to fix the sharing violation error in Excel. This error may also occur if you try to save the Excel file in an incompatible format. So, check the format and try saving the file in a compatible format. If the error occurs due to Excel file corruption, you can repair corrupt Excel file using the Open and Repair tool. If nothing works, then download a third-party Excel repair tool, such as Stellar Repair for Excel. It is an advanced tool that can fix severely corrupted Excel files. You can install this repair tool on any Windows system.

[Error Solved] Excel file is not in recognizable format

Summary: Microsoft’s Excel is one of the most widely used spreadsheet tools, however, it isn’t entirely free of errors. There are in fact quite a large number of problems that can crop up in this user-friendly application which can put all work to halt. One such error occurs when Excel does not recognize the file format of .xls or .xlsx file and the error message says “Excel file is not in recognizable format” error. Let us explore this annoying error in detail.

Figure: Error message

From a small shop to the global industry giants, everyone relies on Microsoft Excel to complete their work. Quite a few businesses not only use Excel for their inventory tracking purposes but also to manage task lists and timesheets for their employees and project management charts. With high programming proficiency, one can create macros in excel which help in automating a lot of things. You can create quite a few variations, such as pie charts, bar charts, line graphs, area charts, and many more to showcase the data both in a tabular column as well as in a pictorial representation.

While Excel enjoys wild popularity, thanks to its powerful design and features, it doesn’t mean that Excel is all free of errors. There are actually repetition a few errors that one can encounter. One you might have come across is the error stating “Excel file is not in a recognizable format”.

What is this error all about?

The “Excel file in unrecognizable format error” occurs when the Excel file you are trying to load is corrupted. Microsoft has ensured that the workbook will be recoverable when the file is imported into excel but there are times when the automatic recovery does not happen. That’s where the challenge really lies. In such cases, getting to the root of the issue becomes necessary to be able to solve it.

Reasons behind the error

1. One of the main reasons for the error is that the file must have got corrupted while being transferred from one machine to another.
2. Another reason can be that the latest service pack might not be in use on your system.
3. There could be MS Excel version change.
4. Corruption of the file due to virus infection, extremely large databases, or multiple locks on the file at the same time can also trigger this error.

If you have ever faced this error, you do not need to panic. We have a couple of solutions listed for you when you face the Excel file in an unrecognizable format error.

How do you go about fixing this?

Solution 1: Use MOC.exe file to convert the workbook and then open it in Excel:

1. Right-click on .XLS (you can use any .XLS files in your system).
2. A new dialogue will appear. Here, click on “Choose another app” to select it.

Figure: choose another app

3. You will now be presented with a number of applications which the OS thinks the file format will be compatible with.
4. You do not have to choose any of the prepopulated apps from the list.

Figure: Look for another app

5. Navigate using the Look for another app on this PC  to the path “C:\Program Files\Microsoft Office\OfficeVersion”
6. You will see a file name MOC.exe
7. Choose that and complete your export.
8. Try opening the workbook in Excel and the error should now be resolved.

Solution 2: Opening the file from within the Excel:

1. Open a new Excel workbook.
2. Press “Alt + F” or alternatively, go to the menu.
3. Once you are in the menu, go to Options.
4. You will be able to see a number of tabs on the left side of the options.
5. Under the ‘Formulas’ tab, ensure that the calculation is in Manual mode – this setting is in the automatic mode, by default.

Figure: Manual option

6. Click OK and save the changes to the workbook.
7. Now, browse for the file which was corrupted.
8. Click on the file and then select the option “Open and Repair”. You will find it in the drop down Menu.

Figure: Open and Repair

9. Once the file has been imported, click on “Repair” to recover the data from the selected workbook.

Figure: Repair option

Solution 3: Use automated Excel repair software

If none of the above mentioned manual methods works to eliminate the ‘Excel file in unrecognizable format’ error, it means your Excel file has been severely corrupted and needs professional assistance. In such a scenario, quickly download reliable and competent software Stellar Repair for Excel. Backed by powerful scanning and repair algorithms, this product guarantees up to 100% Excel file repair regardless of the amount of damage in it.

1. Download, install and launch Stellar Repair for Excel.
2. Allow the software to scan the corrupted Excel file.
3. All recoverable data will be listed in a tree-view list. You can select and preview any item from here.
4. Select and recover individual or entire data from the file and save as a new Excel.

This method is currently the easiest and most convenient to resolve miscellaneous Excel errors.

Wrapping it up

Excel is one of the most powerful tools which can easily reduce your workload by more than 75% if used in a proper way. However, if you face complex errors like “Excel file is not in recognizable format”, you can use the methods mentioned above to get rid of it and resume your working in MS Excel. Remember, if the manual solutions don’t work, you can always rely on a proficient software like Stellar Repair for Excel to complete the job with finesse.

Fix the Too many different cell formats Error in Excel?

Excel has set a limit on the number of unique cell formats within a workbook. Excel 2003 allows up to 4000 different cell format combinations, whereas Excel 2007 and later versions allow a maximum of 64000 combinations. When this limit exceeds, you may encounter errors, such as “Too many different cell formats”. It can prevent you from inserting or modifying workbook rows or columns. Sometimes, it prevents you to copy and paste the content within the same or different workbooks.  This error may also occur due to various other reasons.

You can encounter the “Too many different cell formats” error due to the below reasons:

• Formatting is missing in the workbook.
• Size of your Excel file has increased due to excessive use of complex formatting (conditional formatting).
• Workbook contains a large number of merged cells.
• There are multiple built-in or custom cell styles.
• Excel workbook is corrupted.
• The unused styles are unexpectedly copied to new workbooks (when moving or copying a worksheet from one to another).
• Workbooks contain multiple worksheets with different cell formatting.

Methods to Fix the “Too many different cell formats” Error in Excel

First, check that your Excel application is up-to-date. It helps in preventing duplicate styles in workbooks. If the error persists, then follow the below methods:

Method 1: Simplify the Workbook Formatting

You can face the error in Excel - Too many different cell formats, if the size of your Excel file has increased due to excessive or unnecessary formatting. You can try to simplify the formatting of the affected workbook. While reducing the number of formatting combinations, you can follow the simplifying guidelines, such as using a standard font and applying borders consistently. Follow the below steps to remove unnecessary formatting in your worksheet:

• First, open the affected worksheet.
• Now, use the shortcut key (Ctrl+A) to select all the cells.
• In the Excel ribbon, navigate to the Home tab and click Clear.

• Then, select the Clear Formats option.

The above steps will remove all unnecessary formatting from the selected cells, thus reducing the number of cell formats. Besides this, you can try removing the cell patterns (if any) or use cell styles  to remove unnecessary formatting in the workbook.

Method 2: Remove Conditional Formatting

Conditional formatting is also one of the reasons behind the “Too many different cell formats” error. It usually occurs if you have applied multiple rules to various cells or cell ranges within a workbook. Each rule has its own formatting settings. If you’ve applied a large number of conditional formatting to cells, it can increase the number of unique cell formats. You can check and remove the unnecessary conditional formatting. Here are the steps to do this:

• Open the Excel file in which you are getting the error.
• Go to the Home tab and locate Conditional Formatting.

• Select Manage Rules.

• The Conditional Formatting Rules Manager wizard is displayed. You can check the formatting rules and delete the unnecessary rule by clicking on the Delete Rule option.

Method 3: Repair your Excel Workbook

Corruption in the Excel workbook can also cause the “Too many different cell formats” error. You can try the Microsoft inbuilt utility to repair the file. Follow these steps to use this utility:

• Open your Excel application. Go to File > Open.
• Click Browse to choose the affected workbook.
• The Open dialog box will appear. Click on the corrupted file.
• Click the arrow next to the Open button and then select Open and Repair.
• You will see a dialog box with three buttons - Repair, Extract Data, and Cancel.

• Click on the Repair button to recover as much of the data as possible.
• After repair, a message is displayed. Click Close.

If the Open and Repair utility does not work or fails to repair the corrupted Excel file due to any reason, then you can use Stellar Repair for Excel to repair the Excel file. It is a simple-to-use third-party Excel repair tool with an intuitive UI that enables anyone to use it without much effort. The tool can help in fixing the “Too many different cell formats” error. It does so by repairing the Excel (XLS/XLSX) file and recovering all the components, including damaged cell style, without impacting the original formatting. You can download the software’s demo version and install it to check how it works.

Method 4: Save the Excel File to a Binary Workbook (.xlsb) Format

You can also get the “excel too many cell formats” error if the size of the spreadsheet is too large. You can try saving the Excel file in binary (.xlsb) format to reduce the Excel file size. Here’s how to do so:

• In Excel, navigate to File > Save As.
• Select Excel Binary Workbook (*.xlsb) in the Save as type dialog box.

• Click Save.

Some Additional Solutions

Here are some additional methods you can try to fix the issue:

1. Check and Fix the Un-used Style Copy Issue

Many users have reported encountering the “Too many different cell formats” error when moving or copying the content of a workbook from one Excel to another and the unused styles being copied from one workbook to another. Microsoft has released a hotfix package which contains a fix for this issue. You can install this hotfix package (2598143 ) to resolve the issue.

2. Use Clean Excel Cell Formatting Option

You can check and enable the Excel cell formatting option to fix the “Too many cell formats” issue. This option will help you remove the excess formatting  in your workbook. To locate this option, click on the Inquiabove steps willre tab. If you fail to see the Inquire tab, then check if the Inquire option is enabled in the Excel Com Add-ins settings.

3. Clean up Workbooks using Third-Party Tools

The “Too many different cell formats” issue can occur if your workbook contains a large number of unnecessary styles, as mentioned above. You can use third-party tools, such as XLStyles Tool   or Remove Styles Add-in  to clean up workbooks recommended in Microsoft Guide. However, Microsoft takes no guarantee of these tools.

Closure

If you’re getting the “Too many different cell formats” error in Excel, try the methods discussed in this post to resolve it. You can simplify the formatting by following standardized guidelines and clearing all the unnecessary conditional formatting. If the error has occurred due to corruption in Excel file, then you can use Stellar Repair for Excel to repair the Excel file. It is an advanced tool that can repair Excel worksheet and recover all its objects without losing the original formatting.