How Do I Restore Excel File ?

Excel (XLS/XLSX) file corruption is a common issue that may arise due to problems, such as abrupt system shutdown, system crash, malware or virus intrusion, unsupported add-in, etc. However, MS Excel comes with a recovery feature that allows users to recover or restore Excel files lost or corrupted when the MS Excel quits unexpectedly or computer crashes due to hardware or software-related issues.

But sometimes, the restored version of the Excel file may not contain all the data or changes you made recently. In such cases, you are left with the option to repair the damaged or corrupt Excel file with the help of an Excel repair software, such as Stellar Repair for Excel .

Solutions to Restore Excel File

Below we have discussed various solutions to repair, recover, and restore unsaved, lost, corrupt, or inaccessible Excel files with the help of MS Excel options and Excel repair software.

NOTE: Some of these methods work only if you had enabled or configured certain required settings or options before corruption or losing the Excel file.

1. Restore Lost or Unsaved Excel File via ‘Recover Unsaved Workbooks’ Option

The Recover Unsaved Workbooks option allows you to restore the Excel file that you forgot to save before closing MS Excel or it stopped working. The steps are as follows:

• Navigate to ‘_File > Open._’
• Scroll to the bottom and click on ‘Recover Unsaved Workbooks.’ This opens a File Explorer browser window.

• Now look for the Excel file that you lost and then double-click on it to open and restore the Excel file.
• Once the file is open, click on File > Save As and save it to your desired location.

However, this option works only if you had enabled and set up the ‘Save AutoRecover information every X minutes_’ option and enabled the ‘_Keep the last AutoRecovered version if I close without saving’ option.  

Also, this may not restore the most recent copy of your Excel file, but it will surely save your time that went into creating and editing the workbook.

2. Repair and Restore Corrupt or Inaccessible Excel File

If the Excel file you are trying to open or access is corrupt, MS Excel will display an error message. When MS Excel detects corruption, it starts ‘File Recovery Mode’ to repair the Excel workbook.

However, if it doesn’t start automatically, you can manually repair minor corruption error and restore the Excel file by following these steps:

• Navigate to File > Open and then navigate to the corrupt or damaged Excel file location.
• Select the file and then click on the arrow beside the ‘Open’ button to choose the ‘Open and Repair…’ option.

• Now click ‘Repair’ if you want to recover maximum data from a corrupt or inaccessible Excel workbook and restore it to a new Excel file.

If the ‘Repair’ option fails, use the Extract Data option that extracts values, data, and formulas from the Excel workbook.

3. Revert Excel File to Last Saved Version

When an Excel file gets corrupt or damaged while working, you may revert the Excel file to the last saved version. This allows you to restore the Excel file version that isn’t corrupt or damaged. The steps are as follows,

• Click File > Open.
• Double-click the name of the workbook that you have opened in Excel.
• Click Yes to reopen the workbook.

The workbook opens without any changes you’ve made that might have caused the workbook to become corrupted.

4. Use Excel Repair Software to Restore Excel File

If the corrupt or damaged Excel file isn’t repaired by using MS Excel options or you lost data after restoring the unsaved version or after reverting to the last version, you can rely on an Excel repair software, such as Stellar Repair for Excel.

The software repairs Excel files with 100% integrity and restores the Excel data, such as table, Pivot tables, charts, etc., while preserving the workbook properties and formatting. The software is safe as it doesn’t alter or make changes to the original Excel file and saves the repaired data to a new Excel workbook at your desired location.

It supports Excel files (XLS and XLSX), created in MS Excel 2019, 2016, or older versions. It resolves Excel corruption errors, such as Unable to open Excel file, in a few clicks.

To repair a corrupt or inaccessible Excel workbook by using Stellar Repair for Excel software, follow these 3 simple steps,

• Select the corrupt or damaged Excel workbook file (XLS/XLSX).

• Repair and then preview the Excel workbook.

• Save the workbook at default or your desired location.

Once saved, you can open and start editing or working on the Excel sheet. Make sure to enable AutoRecovery and AutoSave options to avoid data loss due to corruption.

Conclusion

In this article, we discussed methods and solutions to restore Excel file when it gets damaged or corrupt due to various issues. Although Excel can help you recover or restore Excel file after corruption, it can resolve only minor corruption errors. Thus, it may fail if the Excel file corruption is severe. In such cases, an Excel repair software, such as Stellar Repair for Excel, comes in handy. It resolves Excel corruption, repairs tables, charts, chart sheets, Pivot table, etc., and restores them to a new Excel sheet with 100% consistency.

‘Unable to Save Excel Workbook’ Issue [Fix 2024]

Summary: You may unable to save your Excel Workbooks due to several reasons. Many users have reported this issue on the Tech Forums. This blog will discuss a few instances when users cannot save their Excel files. It lists the causes behind the issue and their possible solutions. It also mentions the Stellar Repair for Excel to fix the saving error if it is due to corruption in the Excel file.

It is easy to work with Microsoft Excel but sometimes, the application may create issues thereby hampering the smooth functioning of the workbook. One such issue is “unable to Save Excel Workbook”.

Let’s take a look at the issue of Unable to Save Excel Workbook

Instance 1:

In an organization, users connected to one of the servers (Windows 2008 R2) using Citrix – a Terminal Server configured with Windows 2008 R2 –and accessed their data through a File Server, also configured with Windows 2008R2. Since the connectivity to Shared Drive was established through a Terminal server, any conflict amongst the server configuration may create conflict in shared file.

This issue was discussed at length at one of the Tech Forums , where the users were unable to access their workbooks stored on the shared drive. The File menu did not work. As a result, the users were forced to save the workbook by creating quick access shortcuts or locally on the desktop. In many cases, the saving option was ruled out completely.

Instance 2:

A similar problem was reported, wherein the users received an error when saving an Excel workbook after inserting a chart in an existing workbook (previously saved) or copying values from an existing workbook. A system is configured with Windows 7 and Microsoft Office 10 configuration. The issue arises when the user is unable to save the changes after editing in a saved spreadsheet. The following message displays on the screen:

Figure: Unable to Save Excel WorkBook Issue

Further, if the user clicks ‘Continue’, the following error message is received:

“Excel encountered errors during save. However, Excel was able to minimally save your file to <**filename.xlsx**>”.

Note: This issue impacts build Version 1707 (Build 8326.2086) and later, and also only occurs with files that are stored locally, such as on the desktop. This problem does not occur if you manually enter values or insert a chart in a newly created workbook.

Plausible reasons for the ‘Unable to save Excel workbook’ Issue

1. The issue was detected in Microsoft Office Professional Plus 2010 32-bit, Service Pack 14.0.6029.1000.
2. Excel version on the user system may or may not match with Excel version on File server.
3. The issue of ‘Unable to Save Excel Workbook’ impacts only the Build Version 1707 (Build 8326.2086) and later.
4. In case of Issue 2, the problem surfaces when the user adds files, tables or charts in the locally saved excel files, such as on the desktop.

Methods to fix the ‘Unable to Save Excel Workbook’ Issue

There may be an issue with the Build version or the Registry Values settings may not be appropriate, which does not allow the Excel workbooks to save.

But, before starting to resolve the issue, verify the following:

1. The location where the file is to be saved may not have enough space to save the Excel file: Check the available space and save again. You may also use the option of ‘Save As’ to save the file at a new location.
2. Excel file may be a shared one where edits are not allowed by a specific user: There are restrictions attached to documents and other files shared over the network. Check for these restrictions.
3. Antivirus may interrupt in during file saving: Antivirus in the system may not allow saving of the files. Request the system administrator to uninstall the antivirus and reinstall after saving.
4. The file is not saved within 218 characters: If the file is not saved due to the naming issue, then check the character length and try again.
5. Differences in Windows versions of the local system and those on network drive may cause excel not saved issues. Check that all the systems have the same configuration and are updated to the recently available versions.
6. Excel spreadsheet is corrupt: If none of the above factors have not caused hindrance in saving the file, then there may be a probability of corruption in the Excel spreadsheet .

Once verified, look for a healthy and restorable backup. If backup is missing, resolve the issue of “Unable to open Excel File” with manual settings on local system or through a reliable Excel repair software.

Method 1: Modify Registry Entries

If multiple users are unable to access their workbooks stored on the shared drive and facing unable to save Excel file problem (see Instance 1 above), then follow the below steps:

1. Go to ‘Registry Entry’. To do this, type ‘regedit’ in the Start Search box, and press ENTER

Figure: Edit Registry

2. You are prompted for the administrator password or for a confirmation, type the password, or click Continue
3. Locate the following registry subkey, and right-click it: HKEY_LOCAL_MACHINE\System\CurrentControlSet\Services\CSC

Figure: CSC Location

4. Point the cursor to New, and click Key

Figure: Create new key

5. Type ‘File Parameters’ in the available box

Figure: File parameters

6. Right-click Parameters, point the cursor to New, and click DWORD (32-bit) Value

Figure: File parameter (DWORD – 32 bit) value

7. Type ‘FormatDatabase’, and press ‘ENTER’. Right-click ‘FormatDatabase’, and click ‘Modify’

Figure: Modify format database

8. In the Value data box, type ‘1’, and click ‘OK’

Figure: Value data

9. Exit ‘Registry Editor’
10. Restart the system and verify if the files can be saved now

Method 2: Try Google Uploads

If the user is unable to save the changes after editing in a locally saved spreadsheet (see Instance 2 above), then follow these steps:

1. Upload the unsaved Excel file to Google Docs. Ensure that the file gets converted to Google Sheets format.
2. Check if all the formulae are active and working.
3. Make changes to the Google Sheet and verify that all the changes are working fine.
4. Use the Google Sheets export feature to download the file in Excel format.

Method 3: Resolve manually with Open and Repair

If the Excel file is found to have corruption, try out the Excel Open and Repair utility:

1. Open a blank Excel File. Go to File and Click Open.
2. Go to Computers and click Browse.
3. Access the Location and Folder and click the arrow icon beside Open followed by Open and Repair.

Figure: Illustrates Steps to use ‘Open and Repair’ method

The Open and Repair utility is not competitive enough and may not fix corruption in severely corrupted files. Hence, if you are unable to save Excel workbook after applying the manual methods, then you can search for a useful software-based repair utility.

Method 4: Excel File Repair Software

Specifically meant to resolve Excel file corruption. Stellar Repair for Excel helps you to repair every single object including charts, tables, their formatting, shared formulae and rules and more.

1. Install and Open the software and select the corrupt Excel File. You can also click the Find option if the file location is not known.
2. Click Scan and allow the software to scan and repair the corrupt Excel file.
3. Once repaired, the software displays the fixed file components to verify its content.
4. Click Save to save the file data in a blank new file as ‘Recovered_abc.xls’, where abc.xls is the name of the original file.

See the working of the software which has been declared as a tool that provides 100% integrity and precision.

The Excel repair software takes care to save the repaired data in a new file to minimize the chances of further corruption.

Conclusion

‘Unable to save Excel file’ is a generic problem that may appear due to various reasons. In this blog post, we presented some of the actual instances reported by users on community forums.

Windows updates, the Build versions, the Service Packs of the local systems and those on the network drive must be either similar or in sync with each other. Any deviation may cause issues in accessing or saving the Microsoft files, as reported in Instance 1 is caused where user is unable to save Microsoft Excel file on the Network Drive. In case, the user is unable to save the file on network drive then the problem lies with the Registry value.

Another case is when the users receive an error while saving an Excel workbook after they insert a chart in an existing workbook or copying values from an existing workbook. This issue is known to affect build Version 1707 (Build 8326.2086) and later, and only occurs with locally stored files.

When a user is unable to save a specific Excel file, then the problem can be resolved using the manual methods or the software based utility. The mode of repair depends upon the level of corruption in Excel file.

Hence, it is suggested to analyze the nature of the problem and decide an appropriate resolution method.

How to Fix the #Value! Error in Excel?

Summary: #Value! is a common error that occurs when using formulas in Excel. It can be due to an issue with the cells you are referencing or use of formulas in the wrong type or format. This blog will discuss some cases when this error may occur and the solutions to fix the issue. You’ll also find about an Excel repair software that can help fix the error if it has occurred due to corruption in Excel file.

You may experience the #Value! error in Excel when trying to enter invalid data type into the formulas. Sometimes, it appears when a value is not the expected type or when dates are given a text value. This Excel error may occur due to several reasons. However, the exact cause of this error is difficult to find. Below, we will be discussing some cases where you may get this error and the solutions to resolve the issues.

Case 1: Wrong Argument Data Type in Formulas

Sometimes, Excel throws the “#Value!” error if it recognizes incompatible arguments in the formulas.

For example: The Date function in the sheet expects only numerical values as arguments. In the below image you can see that when the formula’s string value is used in the month (January), it resulted in the #VALUE! error.

Solution

To fix the issue,

• Double-click the formula to verify the type of arguments.

• Correct the argument in the cell (B2).

The formula will work as expected.

Case 2: Using the Basic Subtraction Formula

Users often experience the #Value! error, when using the basic subtraction formula in Excel.

Solution

Check the formula and the type of values in the cell. If these are correct and the error persists, then follow these steps:

• Go to the Start button on Windows, type Control Panel, and double-click on it.
• Click Clock and Region > Region.

• On the Format tab, click Additional Settings.

• In the Customized Format window, search for List Separator.

• Check if the List Separator is set to minus (-). Change it to comma (,).

• Click OK.
• Now, open the Excel file and again try to use the formula.

Case 3: Wrong Text Value

The #Value! error can also occur due to the formula’s wrong value.

For example: If you are using the formula to add values in cells and Excel recognizes the unexpected text value, you may get a #Value error.

Solution

To fix the issue, you can correct the value or use the SUM function. It is recommended to use functions instead of operations to reduce the errors. In Excel, the formulas with math operators may not able to calculate the text in the cells. The SUM function automatically ignores the text value(er), calculates everything as numbers, and displays the result without the #Value! error.

Case 4: Blank Space in Cells

You may get the #Value! error if your formula refers to other cells with space or hidden space. Sometimes, spaces that make a cell display blank but actually they are not blank.

Solution

You can either delete the space or replace the blank space. Here’s how:

1. Delete the Blank Space

First, check if a cell is blank or not. To do this,

• Select the cell that looks blank.
• Press F2.

The blank cell won’t show space.

Then, press the Backspace key to delete the space. It will fix the error.

2. Replace Blank Space

You can also use the “Find and Select” option to replace the blank space in Excel. Here are the steps:

• Open the Excel file that shows #Value! error.
• On the Home tab, click Find & Select > Replace.

• In the Find what field, type a single space and delete everything in the “Replace with” field.

• Click Replace All > OK.

Case 4: Problem with Network Connection

Many users have reported experiencing errors when using Excel online due to problems with the network connection.

Solution

Check your Internet connection and see if it is working properly.  

Case 5: Wrong Formula Format

If you enter the wrong formula with a missing parenthesis or comma, then Excel can throw the #Value! error. The error can also occur if the application finds a special character within a cell.

Solution

Correct the formula and use the ISTEXT function to find the cells with issues.  

Case 6: Corruption in the Excel File

If none of the above works, then it indicates the Excel file is corrupt. The formulas in the Excel file do not work due to corruption.

Solution

You can use the Open and Repair utility in Excel if you are getting the error due to corruption in Excel file. In case the utility fails or the Excel file is severely corrupt, you can use a third-party Excel repair software, such as Stellar Repair for Excel. It is a powerful tool to repair corrupted or damaged Excel files and recover all its data, with 100% integrity. The tool supports Excel 2019, 2016, and older versions.

Closure

There are several reasons that can trigger Excel to throw the #Value! error. It can occur if there is an incorrect argument data type in formulas or blank space, text, or special characters within a cell. This blog discussed the possible scenarios when this error occurs. You can apply the solutions mentioned above to fix the error. If the #Value! error occurs due to corruption in the Excel file, then you can use Stellar Repair for Excel . It is a reliable tool that helps in fixing corruption-related errors in Excel.

How to Repair Multiple Excel Files by Using Stellar

With Stellar Repair for Excel, it is quite easy and simple to repair multiple MS Excel (XLS and XLSX) files that are damaged. This is because the software has a self-explanatory interface and hence is a Do-it-yourself software. Nonetheless, when using this software to repair multiple Excel files, you would have to add all of the files into the software by following a few pre-defined steps. Follow the steps mentioned below:

• Launch Stellar Repair for Excel software.
• Under Home menu, click Select file

• Click Browse and select corrupt Excel files. Select the checkbox to repair multiple files.

• Click Repair
• The software provides the preview facility. You can check the it on left pane.

• Save the repired filr ether Default location or Select New Folder radio button.

Stellar Repair for Excel Stellar Repair for Excel is the best choice for repairing corrupt or damaged Excel (.XLS/.XLSX) files. This Excel recovery software restores everything from corrupt file to a new blank Excel file.

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[Fixed] Excel VBA Runtime Error 9: Subscript Out of Range

Summary: The runtime error 9 in Excel usually occurs when you use different objects in a code or the object you are trying to use is not defined. This post will discuss the reasons behind the Excel VBA error “Subscript out of Range” and the solutions to resolve the issue. It will also mention an Excel repair tool that can help fix the error if it occurs due to corruption in worksheet.

Many users have reported encountering the error “Subscript out of range” (runtime error 9) when using VBA code in Excel. The error often occurs when the object you are referring to in a code is not available, deleted, or not defined earlier. Sometimes, it occurs if you have declared an array in code but forgot to specify the DIM or ReDIM statement to define the length of array.

Causes of VBA Runtime Error 9: Subscript Out Of Range

The error ‘Subscript out of range’ in Excel can occur due to several reasons, such as:

• Object you are trying to use in the VBA code is not defined earlier or is deleted.
• Entered a wrong declaration syntax of the array.
• Wrong spelling of the variable name.
• Referenced a wrong array element.
• Entered incorrect name of the worksheet you are trying to refer.
• Worksheet you trying to call in the code is not available.
• Specified an invalid element.
• Not specified the number of elements in an array.
• Workbook in which you trying to use VBA is corrupted.

Methods to Fix Excel VBA Error ‘Subscript out of Range’

Following are some workarounds you can try to fix the runtime error 9 in Excel.

Method 1: Check the Name of Worksheet in the Code

Sometimes, Excel throws the runtime error 9: Subscript out of range if the name of the worksheet is not defined correctly in the code. For example – When trying to copy content from one Excel sheet (emp) to another sheet (emp2) via VBA code, you have mistakenly mentioned wrong name of the worksheet (see the below code).

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Private Sub CommandButton1_Click()
Worksheets("emp").Range("A1:E5").Select
Selection.Copy
Worksheets("emp3").Activate
Worksheets("emp3").Range("A1:E5").Select
ActiveSheet.Paste
Application.CutCopyMode = False
End Sub

When you run the above code, the Excel will throw the Subscript out of range error.

So, check the name of the worksheet and correct it. Here are the steps:

• Go to the Design tab in the Developer section.
• Double-click on the Command button.
• Check and modify the worksheet name (e.g. from “emp” to “emp2”).

• Now run the code.
• The content in ‘emp’ worksheet will be copied to ‘emp2’ (see below).

Method 2: Check the Range of the Array

The VBA error “Subscript out of range” also occurs if you have declared an array in a code but didn’t specify the number of elements. For example – If you have declared an array and forgot to declare the array variable with elements, you will get the error (see below):

To fix this, specify the array variable:

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Sub FillArray()
Dim curExpense(364) As Currency
Dim intI As Integer
For intI = 0 to 364
curExpense(intI) = 20
Next
End Sub

Method 3: Change Macro Security Settings

The Runtime error 9: Subscript out of range can also occur if there is an issue with the macros or macros are disabled in the Macro Security Settings. In such a case, you can check and change the macro settings. Follow these steps:

• Open your Microsoft Excel.
• Navigate to File > Options > Trust Center.
• Under Trust Center, select Trust Center Settings.
• Click Macro Settings, select Enable all macros, and then click OK.

Method 4: Repair your Excel File

The name or format of the Excel file or name of the objects may get changed due to corruption in the file. When the objects are not identified in a VBA code, you may encounter the Subscript out of range error. You can use the Open and Repair utility in Excel to repair the corrupted file. To use this utility, follow these steps:

• In your MS Excel, click File > Open.
• Browse to the location where the affected file is stored.
• In the Open dialog box, select the corrupted workbook.
• In the Open dropdown, click on Open and Repair.
• You will see a prompt asking you to repair the file or extract data from it.
• Click on the Repair option to extract the data as much as possible. If Repair button fails, then click Extract button to recover data without formulas and values.

If the “Open and Repair” utility fails to repair the corrupted/damaged macro-enabled Excel file, then try an advanced Excel repair tool, such as Stellar Repair for Excel. It can easily repair severely corrupted Excel workbook and recover all the items, including macros, cell comments, table, charts, etc. with 100% integrity. The tool is compatible with all versions of Microsoft Excel.

Conclusion

You may experience the “Subscript out of range” error while using VBA in Excel. You can follow the workarounds discussed in this blog to fix the error. If the Excel file is corrupt, then you can use Stellar Repair for Excel to repair the file. It’s a powerful software that can help fix all the issues that occur due to corruption in the Excel file. It helps to recover all the data from the corrupt Excel files (.xls, .xlsx, .xltm, .xltx, and .xlsm) without changing the original formatting. The tool supports Excel 2021, 2019, 2016, and older versions.

How to repair ‘recovered’ Excel file that won’t open

Summary: You may unable to open the Excel file after file recovery. When you try to open the file you may prompt up with error messages. This blog will discuss those errors and their solutions. Besides this, it also mentions Stellar Repair for Excel to repair and recover the severely corrupted Excel file with no data loss.

Consider a scenario: A Windows 10 user accidentally deletes a folder containing multiple Excel (XLSX) files created in Excel 2013. The worst part was all the deleted files were important, and he did not have a backup, which would help him in restoring the data. Nonetheless, he was able to recover those data using a professional data recovery software. Next, he tried opening each of the recovered Excel files one by one. In doing so, his happiness turned into disappointment. And the reason was, some of the recovered Excel files failed to open prompting error messages, of course, due to corruption. In this scenario, all he needed was to repair ‘recovered’ Excel files that did not open. Know how to fix damaged Excel files that were recovered after deletion in this blog!

Before delving into the Excel file repair methods, acquaint yourself with the probable causes leading to damaged or corrupt Excel files. Although not essential, it shall be an added advantage in helping you to prevent Excel file corruption issues in the future.

The standard Excel file(s) Corruption Causes

• Power Outage – A power outage due to which a system closes suddenly or unexpectedly is a common cause of damaged Excel files.
• Forced System Shutdown – Shutting down the system forcibly without closing MS Excel files is another common cause of corrupt Excel files.
• PC Virus or Bug – Computer viruses or bugs may affect one or more data file if owners do not protect their PCs with powerful updated antivirus. Same is the case with malware attacks. The chances are that your computer is infected with one of these and has affected a few Excel files.
• Issues with Storage Devices – Damaged or corrupted Excel files can also be the outcome of hard drive issues in the data storage systems. Logical hard drive damage is one of the most significant issues.

The damaged Excel files may prompt up with error messages. These may be:

• ‘Excel unable to read file’
• ‘Filename is not valid’
• ‘This file is not in a recognizable format’
• ‘abc.xls file cannot be accessed. The file may be read-only’
• ‘Excel found unreadable content in (filename)’, ‘The file is corrupt and cannot be opened’
• ‘Microsoft Excel has encountered a problem and needs to close’

There exist multiple methods to repair Excel files which got damaged after recovery, and are as follows: XML method,

• Open Excel files with HTML
• Inbuilt ‘Open and Repair’ feature/tool in Excel
• Repair damaged Excel file from TMP file by using Excel AutoRecover and AutoBackup features
• Recover data by configuring ‘calculation option’ as manual
• Moving/copying or transferring data to a different location
• Stellar Repair for Excel software

Taking Stellar software versus other methods, the former is a software solution that repairs damaged (XLS and XLSX) file quickly in major three steps: Select->Repair->Save, whereas others fall into the category of manual processes and consume both time and resources. Among the manual processes ‘Open and Repair’ method is the least time and resource consuming, which you can try quickly by following the below steps:

Open and Repair method

1. Click MS Excel tab and then the Open tab
2. Select the damaged Excel file for repairing purpose
3. Click the arrow present beside the Open Next, click Open and Repair tab
4. Click either of the following:
   • Repair tab (recovers maximum data)
   • Extract Data tab (Recovers values and formulas if the repair process fails in recovering the complete data.)

Note – Use ‘Extract Data’ if ‘Repair’ is not successful.

If the Manual method is not competent enough to repair recovered Excel files that don’t open then opt for a software-based solution of deploying Stellar Repair for Excel software.

Software with 100% integrity and precision

Conclusion

As an automated software, Stellar Repair for Excel is easy-to-use. You do not need technical know-how and skill set, as required to execute the manual processes. On analyzing all these methods, it is suggested to use Stellar Repair for Excel having a user-friendly GUI to repair Excel files that became damaged after recovery, or if the recovered Excel file(s) that you once deleted accidentally has become corrupt now. Above all, it is an excellent software with multiple features and advantages. Use it to address all your MS Excel issues or if any recovered Excel file is corrupt.

Easy Steps to Make Excel Hyperlinks Working

Summary: This blog discusses why hyperlinks won’t work in Excel and solutions to fix it. If nothing works, try using Stellar Repair for Excel software to recover your workbook with hyperlinks and all the data intact.

Hyperlinks in your Excel file could be references to a file’s location on the computer or a location within the same worksheet. Or, hyperlinks might be pointing to a URL. Sometimes, the hyperlinks won’t work and any of the following errors may pop up on your screen on clicking a hyperlink:

‘Cannot open the specified file.’

‘This operation has been canceled due to restrictions in effect on this computer. Please contact your system administrator.’

Causes of ‘hyperlinks not working in Excel’ problem, and solutions thereof

Here are some of the possible causes behind the ‘hyperlinks not working’ issue and solutions to fix it:

Cause 1 – Change in the name of the hyperlinked file

If the file name that appears in the hyperlink text is different than the actual file name, it will prevent the hyperlink from working.

Solution – Link to the renamed file

Ensure that the links in the Excel file are updated and points to the renamed file. For this, right-click the hyperlink and select ‘Edit the hyperlink’. Next, in the hyperlink address, replace the current filename with the renamed one in the hyperlink address.

Cause 2 – File name has a pound (#) sign

When you create a hyperlink for a file in Excel, you cannot use a pound character (#) in the file name that appears in the hyperlink. That is because the pound sign is not accepted in hyperlinks and may lead to the ‘Cannot open the specified file’ error.

Note: While you can use a pound character in a file name, it cannot be used in hyperlinks in an MS Office document.  

Solution – Rename the file name and remove the pound sign

Open the file that contains the ‘#’ sign and rename it by following these steps.

• Right-click the cell containing the hyperlink that is not working, and click Edit Hyperlink.
• From the Address box, copy the address of the file you are linking to.
• Go to the location where the file is stored, right-click on the file, and click Rename.
• Remove the ‘#’ character from the name of the file.
• Go back to the Excel file, right-click on the problematic hyperlink, and choose Edit Hyperlink. Next, browse and select the renamed file.
• The renamed file without the pound sign will be added in the Address box.
• Click OK.

Now try opening the hyperlink.

Cause 3 – Sudden system shutdown causes abrupt closing of Excel

There may be a discrepancy in the data in hyperlinks when a system shut down suddenly, without properly closing the Excel file. And so, when trying to open a link, it won’t open.

Solution – Enable the option to save hyperlinks

There is an inbuilt option in Excel to update hyperlinks every time the workbook is saved. Follow these steps to enable that option:

Note: The steps may vary based on the Excel version you are using.

For Excel 2013, 2016, or 2019:

• Open Excel Workbook -> Go to File->Options->Advanced
• Scroll down to find the General tab and click on Web Options
• Web Options Window pops-up
• In the Web Options Window, go to Files Tab and select the ‘Update Links on save‘ checkbox
• Click on OK button and your option is saved

The steps are also explained in the image below:

For Excel 2007:

• Click the Office button
• Select Excel Options, then follow Step 1) to Step 5), as mentioned above and get the Excel Hyperlinks to work again.

Still unable to open hyperlinks in Excel?

If you fail to make Excel hyperlinks work using the above-discussed solutions, use an Excel repair tool to fix the hyperlinks issue. Download the Stellar Repair for Excel to repair an XLS/XLSX file and restore the hyperlinks.

See the working of the tool here:

The tool recovers all components of the Excel file including tables, charts, chart sheets, cell comments, images, formulas, and more. You can repair multiple worksheets and fix all dysfunctional Excel hyperlinks across multiple worksheets in a single workbook. Click on the workbook, select all worksheets and start repairing

Conclusion

Carefully read the possible causes behind the ‘Excel Hyperlinks not working’ issue to understand what resulted in the issue in the first place. If nothing helps, use Stellar Repair for Excel to restore the hyperlinks and save the result in a new Excel file, without interfering with worksheet properties and cell formatting.